Easy Data Mining
Overseer Admin provides a rich suite of filters, constraints and other data mining tools such as groups for selecting highly specific subsets of children, adults, families or organizations for the purpose of generating mailing labels, printing reports or simply browsing and editing data.
Filters
The term filter is used within Overseer as a criterion for selecting a subset of an entity (e.g. Families of students is a subset of All Families). Many filters are available to select subsets of children, adults, families, students, teachers, classes, organizations. For example, the following filters are provided for selecting a subset of children. Note that many of these involve a secondary selection (e.g. Students in grade: 7).
- (All
children)
- (All
prospects)
- (All
students)
- (Deceased
children)
- Children
attending school:
- Children
in division:
- Children
in family:
- Children
in grade:
- Children
in group:
- Children
of families in group:
- Children
of parents in group:
- Clientele
of organizations in group:
- Clientele
of organization:
- Prospects
in division:
- Prospects
in grade:
- Prospects
in group:
- Prospects
of families in group:
- School
attended is in group:
- Students
in class:
- Students
in division:
- Students
in family:
- Students
in grade:
- Students
in group:
- Students
in homeroom:
- Students
of families in group:
Constraints
The term constraint is used within Overseer to
indicate a mandatory condition to be satisfied, in addition to any filter
which may be active, as a criterion for selecting a subset of an entity (e.g. Females
Only is an additional constraint on the filter Students in
grade: 7 which could be applied to a list of children). Although only one filter can be used
at a time, it is possible to have more than one constraint in use
simultaneously. When multiple constraints
are specified, all of them must be satisfied simultaneously by all selected
members.
- Specific
substring (e.g. street name) in address
- City
- State/Province
- Country
- ZIP/Postal
Code (or prefix thereof)
- Range
of age
- Range
of Birthdays (month and day)
- Attendance
Period, Status (Absent, Absent or Excused, Enrolled, Excused, Late, Not
Enrolled, Present, Present or Excused) and Range of Days or Times
- Gender (Males only, Females only, or both)
Groups
A group within Overseer is a named collection
of adults, children, families and/or
organizations. It may represent any convenient group
within the local school or school community (e.g. School Band or Volunteers
for lunch-room duty).
When used with filters and constraints, one or more groups may be combined in complex ways to enable rapid selection of persons, families or organizations based on criteria for inclusion or exclusion to meet fairly advanced selection criteria, ending up with a list of names which could be printed as a titled report for some custom purpose.
Members may also be added to a group manually, so that precise selections of persons, families or organizations may be made, and assigned to a group, then referenced by the appropriate filter (e.g. Adults in group: Volunteers for lunch-room duty) prior to viewing, editing or printing.
Download the Overseer Database Overview for additional information about the filters and constraints available for various entities managed by Overseer.
